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Course Outline

Time Management at Work – Managing Yourself and Your Resources

  • Core Concepts: Understanding the illusion of time poverty, energy vs. time management, and cognitive bandwidth
  • Priority Frameworks: Using the Eisenhower Matrix, ABCDE prioritization, and MoSCoW sorting for task triage
  • Work Resource Allocation: Matching tasks to peak cognitive windows and minimizing context switching
  • Tool Setup: Digital decluttering, inbox zero principles, and notification management
  • Lab 1: Conducting a time audit, mapping productivity leaks, and building a daily priority triage system

Planning and Scheduling

  • Strategic Scheduling: Weekly rolling plans, calendar blocking, and theme-day structuring
  • Deadline Management: Integrating buffer time, contingency planning, and realistic estimation techniques
  • Interruption & Meeting Optimization: Triage protocols, async communication norms, and stand-up efficiency
  • Automation & Integration: Calendar sync, task-to-calendar workflows, and reminder architecture
  • Lab 2: Constructing a sustainable weekly schedule with integrated buffers, meeting controls, and task dependencies

Investing In Yourself and Understanding Your Working Style

  • Productivity Profiles: Understanding chronotypes, focus styles (monk, bunny, owl, dolphin), and cognitive load thresholds
  • Habit Formation & Procrastination Triggers: Using implementation intentions, temptation bundling, and friction reduction
  • Continuous Improvement: Micro-skilling, review cadences, and building sustainable routines without burnout
  • Lab 3: Completing a working-style assessment and drafting a personalized habit-forming & energy management roadmap

Managing Others and Time Management

  • Strategic Delegation: Applying the 70% rule, RACI alignment, and matching tasks to team strengths
  • Deadline Setting & Expectation Management: Setting SMART deadlines, tracking milestones, and controlling scope boundaries
  • Time-Conscious Leadership: Running efficient reviews, reducing meeting fatigue, and fostering async accountability
  • Workload Balance: Identifying overload signals, redistributing priorities, and negotiating realistic timelines
  • Lab 4: Delegation scenario simulation, deadline-setting workshop, and cross-functional priority negotiation exercise

Reviewing Time Management Skills & Continuous Optimization

  • Performance Tracking: Monitoring completion rates, deadline adherence, and energy ROI metrics
  • Feedback Loops & Agile Workflow Adjustments: Conducting weekly reviews, sprint retrospectives, and dynamic reprioritization
  • Scaling Time Management: Utilizing shared calendars, team SLAs, process documentation, and standard operating procedures
  • Capstone: Drafting a 30/60/90-day Time & Priority Optimization Plan for personal and/or team implementation
  • Open Q&A, tool distribution, and course close

Requirements

There are no prerequisites for this course. It is suitable for employees at all levels whose work processes would benefit from time management knowledge and tools. It also applies to individual contributors, team leaders, and managers responsible for setting tasks and deadlines for groups.

 7 Hours

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